Administrative Assistant - Receptionist

• Responding to Internet lead inquiries and maintaining the client database, assigning leads to sales staff, prepping sales reports and maintaining paper files containing associated client information.

• Assisting the Accounts Payable Dept with filing and clerical work.

• Preparing and mailing Company marketing and information packages, inventorying printed materials, ordering office supplies.

• Maintaining the mailroom and processing the company's mail and small package shipping requirements. Ability to lift 25 lbs.

• Ensuring a friendly and welcome reception to all guests, directing phone traffic that does not come in via our auto-attend feature, and managing the public areas of our offices. 

• High school education, preferably with some college or Associates degree.

• Minimum 3 years previous office experience as an administrative assistant – receptionist, or equivalent. Must have excellent skills in Microsoft Office. Minimum keyboarding 45 wpm. Database user experience a plus. (All skills will be tested).

• Experience/familiarity with standard office machines, e.g., mail machines, copiers, and general office machines.

• Experience/user knowledge of all courier/shipping services, e.g., FEDEX, UPS, USPS, etc.

• Pleasant, professional poise and demeanor.

• Excellent handwriting, spelling and written expression skills, including knowledge of standard business correspondence formats.

8:30 to 5:00 Mon-Fri, with a 30-minute lunch break. Additional work hours and some scheduling flexibility may be required from time-to-time.

HMO health plan, including dental and vision. Free short- and long-term disability insurance, paid holidays, vacation policy, etc.